Article I
Name of Organization

Section 1.

The name of this organization shall be the SouthEastern Safety and Security Healthcare Council, herein often referred to as the “Council”. For the purpose of these by-laws SouthEastern shall mean the following states: Florida, Georgia, South Carolina, North Carolina, Virginia, Tennessee, and Alabama.

Section 2.

The Council may also have offices at other places, within the southeastern states, as the Board of Directors may from time to time designate, or business of the Council may require.

Article II

Objectives and Purposes

Section 1.

The Council is organized for educational, scientific, fraternal purposes, and for furtherance of its members as professionals in the field of healthcare facilities throughout the southeast. These shall be accomplished by:

A.     Promoting the exchange of information concerning healthcare
security and /or safety administration policy, procedure, and
planning in order to increase effectiveness in protection
management.

B.     Maintaining close association among healthcare facilities, safety,
and security personnel in order to offer opportunities for ex-
changes of information, ideas, and experiences.

C.     Planning, organizing, and presenting programs on safety,
security, and related health issues of general interest to health-
care facilities and offer assistance upon request.

D.     Encouraging and assisting members to develop their knowledge
and to increase their professional effectiveness.

Article III

Membership

Section 1.

Eligibility:

Individuals eligible for membership in the Council shall be those active in the field of healthcare safety or security categorized as follows:

A.     Facility Member is a healthcare facility with a delegated
representative. The representative shall be identified, annually,
by the facility.

B.     Associate Member is any interested individual’s) who is
associated with a member other than the representative
designated through the facility membership.

C.     Honorary Member is any other individual or organization inter-
rested in safety and security of healthcare facilities. This
membership requires approval by the Board of Directors and
must be sponsored by a Facility Member. Membership must
be reviewed and approved by the Board of Directors every
two years at the annual meeting.

D.     Commercial Member is any interested individual or company
engaged in selling or providing safety and security supplies,
equipment or services to medical care facilities.

Section 2.

Rights and Privileges:

A.     Facility, Associate, and Commercial members are classified as
full members and are entitled to the following:

1.      Participation in the business discussions of the Council.

2.     A voted on board members and motions presented at
Council meetings.

3.     Receipt of information regarding proceedings of the
Council.

4.     Receipt of notices of all upcoming programs and other
relevant information distributed by the Council.

5.     Are eligible for board member positions.

B.      Honorary members are entitled to the following:

1.     Participation in the business discussions of the Council

2.     Receipt of information regarding proceedings of the
Council.

3.     Receipt of notices of all upcoming programs and other
relevant information distributed by the Council.

Section 3.

Approval:

Only the Board of Directors, or their designees, upon receipt of a
completed application and correct membership fee, can approve membership.

Section 4.

Transfer:

Membership is retained by the individual or healthcare facility, whoever paid for the membership.

Section 5.

Termination:

The Board of Directors may censure, suspend, or terminate the membership of any member at its sole discretion. Cause for termination may include, but shall not be limited to, failure to pay dues, non-compliance with the rules and regulations of the Council, or membership requires a unanimous vote of the Board of Directors.

Section 6.

Dues:

Annual dues of the Council shall be established by the Board of Directors and shall be payable within 60 days from date of billing. Delinquent members who have failed to pay their dues may have their membership terminated provided that more than three months has elapsed. Resignation does not relieve a delinquent member from paying dues for the current year in which their resignation is submitted.

Article IV

Organization

Section 1.

Board of Directors:

A.      Authority:

The government of the Council shall be vested in a Board of Directors. The Board of Directors shall have the authority to make policy decisions; to establish rules and procedures; to initiate, modify, approve or disapprove reports, resolutions or actions of the officers, committees or members, as deemed necessary to the existence of the Council and the observance of its objectives, and to exercise all powers necessary in the business and affairs of the Council, except changing of by-laws and other limitations imposed by these Articles and/or these by-laws.

B.         Members of the Board:

The members of the Board of Directors and their duties shall consist
of:

1.     President- The President of the Council shall:

a)     Preside at all meetings

b)     Appoint member to appropriate Committees.

c)     Appoint members to vacant positions on a temporary
basis until an election can be held at the next Council
meeting.

d)     Execute instruments as authorized by the Board of
Directors. This can include, but is not limited to,
leases, contracts, checks, etc.

e)    Be instrumental in the planning and preparation of
Council meetings and programs.

f)     Be a voting member of the Board.

2.      Immediate Past President – The Immediate Past President
of the Council shall:

a)     Provide guidance to the President and assist in the
preparation of Council business, meetings, and pro-
grams.

b)     Be a voting member of the Board.

3.      Vice-President – The Vice-President of the Council shall:

a)     Perform the duties of the President, if the President
is absent or unable to perform the duties of the office.

b)     Assist the President in the preparation and planning
Council meetings and programs

c)     Succeed to the office of President at the end of the
President’s term.

d)     Be a voting member of the Board.

4.       Secretary – The Secretary of the Council shall:

a)     Maintain the original or a copy of its by-laws as
amended or otherwise altered to date.

b)     Keep a book of all minutes of all meetings of its
Board of Directors, general meeting, and other
committees. The meeting minutes will contain the
following:

1.     Time, date, and place of the meeting.
2.     Purpose of the meeting
3.     Names of members or others present.
4.     Proceedings of the meeting.

c)     Sign or attest such documents as may be required by
law or the business of the Council.

d)     See that all notices are dully given in accordance of
these by-laws or as required by law.

e)     Maintain custody of Council records and of the seal
of the Council, whether it is engraved, printed, copied
stamped, or photographed.

f)     Exhibit at all reasonable times to any member of the
Board, upon application, the minutes of any
proceedings of the by-laws.

g)    Be a voting member of the Board.

5.        Treasurer- The Treasurer of the Council shall:

a)   Oversee custody of, and be responsible for, all
funds in the name of the Council, and deposit or have
deposited all such funds in the name of the Council
in such banks, rust companies, or other depositories
as shall be directed by the Board of Directors.

b)    Oversee receipt of moneys due to the Council from
any source.

c)    Disburse or cause to be disbursed the funds of the
Council as may be directed by the Board of
Directors, by policy set from the time to time, keeping
proper vouchers for such disbursements.

f)    Exhibit at all reasonable time the books of account
and records to any member of the Board, upon
written request.

g)    A report regarding the financial position of the
Council will be prepared on a quarterly basis and
submitted to each member of the Board. A detailed
financial statement will also be submitted to the annual
general meeting.

h)    Be a voting member of the Board.

6.      Board members at Large and State Representative Board
Members Shall:

a)     Serve as committee members at the appointment of
the President.

b)     Assist in the planning and preparation of programs
and meetings as requested.

c)     Be a voting member of the Board.

7.       Past Presidents- Past Presidents shall:

a)     Serve as a non-voting Honorary Member of the
Board.

b)     Serve s committee members at the appointment of
the President.

c)     Participate in Board meetings and discussions.

C.     Terms of Office

The members of the Board of Directors shall hold office until removal, resignation death or the next annual meeting at which time their term is up and their successors are elected; provided however, that the following officer/directors’ position shall have the following terms of office upon election by the membership or by appointment of the President as provided in these by-laws.

1.     The position of President shall be a two-year term.
Members eligible to serve as President must serve,
in good standing, as a Board Member for two years.
There will only be one President position.

2.     The position of Immediate Past President shall be a
two-year term. There will only be one Immediate
Past President position.

3.     The position of Vice-President is an elected four-
year term designated two years as Vice-President
and two years as President. Members eligible to
serve as Vice-President must serve, in good
standing as a Board Member for two years. There
will only be one Vice-President position.

4.     The position of Secretary shall be a two year term.
Members who are eligible to serve as Secretary
must serve, for two years as a council member in
good standing. There will only be one Secretary
position.

5.     The position of Treasurer shall be a two-year term.
Members who are eligible to serve as Treasurer
must serve, for two years as a council member in
good standing. There will only be one Treasurer
position.

6.     The positions of Board Members At Large and
State Representative Board Member are three-year
terms. Members who are eligible to serve as a
Board Member must be a council member, for one
year, in good standing. There will be at least two
Board members at Large positions and no more
than one State Representative Board Member for
the following states: North Carolina, South Carolina,
Georgia, Florida, Virginia, Alabama, and Tennessee.

7.    The position of Past President is an honorary term
for life. The number of Past President positions is
unlimited.

D.         Elections:

1.     Prior to the election of Board members, the Vice
President shall appoint a nominating committee
that shall nominate a member or members of the
Council for each of the various offices. Board
members shall be elected from names submitted
by a member or members from the floor.

2.     Eligible and vacant board member positions will
be voted on, at the annual general meeting, by the
members of the Council.

3.     The Vice-President is automatically seated as the
President at the end of the President’s two-year
term. In the event the Vice-President is not able
to succeed the President, a new President will be
elected at the Annual General Meeting. Members
eligible to be President will be nominated from the
Board of Directors that served prior to the
election.

4.    All members of the Board, except for the
President, are eligible for reelection to a
consecutive term only if the Vice-President fails
to take office as President.

5.    Election of Board Members should be staggered
so that no more than half of the Board positions
are open at any one time.

6.    Board members, whose terms do not expire at
the next election, and who choose to run for a
position must resign from their current position
prior to being nominated. The Board members
vacated position will them be added to the
election.

E.           Vacancies

The President may fill any vacancy in the elected offices of the Board of Directors, regardless of reason occurring. Any members so appointed by the President shall hold office for the remainder of the term of his/her predecessor.

F.            Regular Meetings

The Board of Directors shall hold two regular meetings, annually, and at such time and place as shall be determined by a majority vote of the Board  of Directors. Notification will be by formal notice from the Secretary, or such person delegated by the President at least 15 days in advance of said meeting. Such notice shall be directed to each Board member at the address appearing on the Council’s records unless otherwise directed.

G.          Special Meetings

Additional Board Meetings may be held upon the call of the President, or whenever requested in writing by three or more Board Members, with reasonable notice.

H.          Quorum

A majority of the number of Board members currently hold in office, with the exception of Past Presidents, shall constitute a quorum, and the vote of a majority of those present at a meeting at which a quorum is present shall be the act of the Board of Directors. A quorum must be present to transact business and to constitute a valid meeting. Provided, that in no event shall a quorum consist of less than one-third of the whole Board of Directors.

I.             Validation of Meeting Defectively Called or Noticed

The transactions of any meeting of the Board of Directors, however called and noticed or wherever held, are as valid as though conducted at a meeting duly held after regular call and notice, if a quorum is present and if, either before or after the meeting, each of the waivers, or consents, or approvals shall be filed with the Council records or made a part of the minutes of the meeting. Attendance of a Board member at any meeting shall constitute a waiver of notice of such meeting except where a Board member attends a meeting for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or convened.

J.              Majority Action

Every act or decision done or made by a majority of the Board members present at any meeting duly held at which a quorum is present is the act of the Board of Directors. Each Board member who is present at a meeting will be conclusively presumed to have assented to the action taken at such meeting unless his dissent to the action is entered in the minutes of the meeting, or unless he shall file his written dissent to such action with the person acting as the Secretary of the meeting before adjournment of the meeting. Such right to dissent shall not apply to a Board member who voted in favor of such action.

K.            Action by Consent of Board Without Meeting

Action which may be taken at a meeting of the Board of Directors, may be taken without a meeting if a consent in writing, setting forth the action shall be signed by all of the Directors entitled to vote with respect to the subject matter thereof.

L.             Conduct of Meetings

At every meeting of the Board of Directors the President shall preside. In the President’s absence he shall designate the Vice President to preside. In the event a meeting of the Board of Directors takes place without the President or Vice-President in which a quorum exists, a Chairperson will be chosen by a majority vote of the Board of Director’s present. The Secretary of the council shall act as Secretary of the Board of Directors Meetings. In case the Secretary should be absent from any meeting, the Chairperson may appoint any person to act as Secretary of the meeting.

M.             Indemnification

Each member of the Board of Director of the Council may, in the discretion of the other Members  of the Board of Directors, be indemnified by the Council against all losses, cost, damage, expenses, and charges reasonable incurred or suffered by him in connection with the defense or reasonable settlement of any action suit or proceeding to which he may be made a art by reason of his having been a member of the Board of Directors (whether or not he/she continues to be a member of the Board at the time of incurring or suffering such loss, cost damage, expense or charges) except in relation to any matter as to which he shall be adjudged in such action, suit or preceding to be liable for his own negligence or his own misconduct in the performance of his duties as such member of the Board of Directors or officer.

N.             Removal

Any Board member may be removed, for cause and at the Board’s discretion, from office by affirmative vote of a majority of the total Board of Directors.

Article

Association Meetings:

Section 1.

A.     The annual general meeting of the Council shall be held at such time and place an may be determined by the Board of Directors. Notice of the Annual Meeting will be mailed or e-mailed to each member of the Council, posted on the website, or published in the Council publication at least thirty (30) days prior to the meeting.

B. Special meetings of the Council may be called by order of the Board of Directors with proper notice as provided in Article V, Section 1., A.

Article VI

Committees

Section 1

A.      The President may appoint Chairmen of Committees. Unless otherwise specified, the Chairman of each committee shall be a Board member. The committees may include, but are not limited, to the following:

1.     Meeting/Program Committee.

The duties of the Meeting/Program Committee shall be
to provide information, materials and program useful for
the continuing education of personal involved in hospital
safety/security.

2.     Membership committee

The duties of the Membership Committee shall be to
promote membership in the Council.

3.     Research Committee

The duty of the Research Committee shall be to
promote membership in the Council

4.     Nominating Committee

The duty of the Nominating Committee shall be to
nominate candidates for the annual election of officer
to elected position on the Board of Director of the
Council. The Chairman of the Nominating Committee
shall use whatever means available to solicit input from
entire membership for candidates for the position. The
two persons receiving the majority of nominations from
the membership for a specific office shall be slated, as
candidate, for that office. If no persons or only one
person is nominated for a specific office, the Nominating
Committee shall poll the Board of Directors for
nominees.. Such nominations by the Board shall be
placed in nomination. The final slate of candidates will be
submitted, to all members attending the Annual General
Meeting, according to established procedures.
Committee membership shall consist of three or more
members, one of which, the Chairperson, shall be on
the Board of Directors.

5.     By-laws Committee

The duty of the By-laws Committee is to periodically
examine and make Recommendations for changes to
the Council By-laws.

Section 2.

Appointments:

A.     In additional to committee appoints, the President, upon
taking office, shall have the power to appoint member of
certain positions in the Council. Such appointees may attend
Board Meetings upon the invitation of the President, but they
shall not have a vote.

1.     State Representatives

The President, at his/her discretion, shall appoint or remove
a State Representative for each of the Council’s regions
(states). The State Representative shall be responsible
for coordinating the activities of the membership committee
of that region, and shall report quarterly to the President on
the activities and progress of the Council in their region.

Finances

Section 1.

The Fiscal year of the Council shall be from January 1 through December 31 of each year.

Section 2.

Other Funds:

The Council may obtain funds to support its activities through the sale of publications, sale of advertising space, donations or other means approved by the Board of Directors.

Section 3.

Checks:

All checks for disbursement of funds of the Council shall be signed by the Treasurer and co-signed by the President. No single disbursement over $500 will be made without approval of the Board of Directors.

Article VII

Miscellaneous

Section 1.

Publications:

Publication and reports or information sold, distributed or issued, will be under the supervision of the Board of Directors, and all such  material shall be sold, distributed or issued in compliance with such copyright or other laws as may be applicable. Any material concerning the activities of the Council  or of any of its committees shall be approved by the Board of Directors, is such publications or reports shall represent directly or indirectly, the opinion or policy of the Council.

A.     Any data, articles, or other information promulgated or deemed
pertinent, by the Board of Directors, will be disseminated.

Article VII

Amendments and Interpretation

Section 1.

Amendments:

The By-laws may be altered, amended, or repealed by a two-thirds vote of the Council members having voting privileges and voting on the issues in the Council, at the Annual General Meeting. Notice of Proposed changes shall be disseminated to all voting members by mail prior to the voting date.

Section 2.

The Board of Directors shall be responsible for decisions pertaining to the interpretation and/or the intent of these by-laws.

Article IX

Section 1.

No member of applicant for membership be denied admission to the Council or the enjoyment of any rights or privileges of membership on the basis of race, creed, notional origin, sex, or marital status.

Revised: 11-94, 06- 05

Sprint Emergency Response Team

Mass Notification Systems

Paula Pigg Infant Abduction Case Study (Warning – LARGE file)

Paula Pigg NCDOC Printout

Paula Pigg Investigative Timeline

Paula Pigg Case Notes

National Nuclear Security Agency Materials:

Briefing Presentation

Fact Sheet

Key Messages

Regulatory Issue Summary

IAHSS Presentation April 2011

Service Recovery